Executive Assistant to Director

Job title: Executive Assistant to Director

Company: B.U.Bhandari Motors Pvt. Ltd.

Job description: Location: Baner / Bhandarkar Road / Camp, PuneKey Requirements:Exceptional follow-up skills, Fluent in English , Good at MS Office (Word, Excel) and Google Tools (Sheets, Forms, Docs), Strong confidentiality and precision in communication, Professional and proactive, Excellent in follow-up & coordination.Key Responsibilities:Ø Complete task tracking ownership: Maintain and update a shared Google Sheet daily for tasks, ensuring nothing is missed.Ø No forgetting of tasks assigned: Even if assigned via WhatsApp, verbal instructions, or task sheets — follow-ups and closures are your responsibility.Ø Protect the MD’s time:o Meetings must be ready to start on time (participants, presentations, screen connections).o Anticipate logistical needs and prep the meeting rooms, teams, materials in advance.Ø Manage Calendar: Daily scheduling, travel planning (domestic and international), time blocking to ensure MD’s day is smooth.Ø Coordinate and monitor all dealership team tasks: Ensure continuous execution and follow-up across departments.Ø Prepare and maintain MOMs (Minutes of Meetings) with clear actionables and deadlines.Ø Handle personal tasks: family appointments, insurance claims, etc. professionally and discreetly.Ø Communication Management: Draft letters, MIS reports, and official communication with highest standards.Ø Travel Management: Flights, visas, hotels, cabs — both for MD/ his family and any team as needed.Ø Confidentiality: Handle business and personal information with absolute discretion.Ø Follow-up skills at a world-class level — No task should ever be forgotten.Ø Excellent English, Hindi, and Marathi understanding — To communicate effectively across teams, vendors, staff.Ø Highly organized — Expert at handling multiple priorities without confusion.Ø Technologically comfortable — Google Sheets, MS Office (Excel, Word, PPT), WhatsApp, Gmail, Calendar.Ø Professional Appearance — Neat, composed, polite yet firm.Ø Longevity — Looking for a stable candidate willing to commit long-term (Minimum 3+ years).Ø Thick-Skinned Professionalism — Must handle direct feedback without ego; the focus is always on getting the work done.Ø Meeting Preparedness — Before MD enters any meeting, everything should be ready (attendees, documents, screens, connections).RequirementsEducation:· Graduate from secretarial college or similar field or Graduation, Diploma in Aviation.Benefits1. Statutory Benifits2. Accidental Policy

Expected salary: Rs.45000 – 50000 per month

Location: Pune, Maharashtra

Job date: Fri, 25 Jul 2025 22:42:51 GMT

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